Starting a Daycare

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EZ Care Online

EZ Care Online

Hi. I’m Carla Snuggs, Daycare feature writer for and a reviewer for Child Care Software Store dot com.

In this video I am going to take you on a quick tour of EZ Care Online, a web-based child care center management and accounts receivables software developed by Softerware, Inc. This software is a great tool for child care businesses, daycare centers, and preschools as it helps them save time and money and become more efficient. [Read more →]

EZ-Care 2


Hi I'm Carla Snuggs, Daycare Feature Writer for and a reviewer for Child Care Software Store dot com. Today I'm going to take you on a tour of EZ-Care 2, developed by SofterWare, Inc. This outstanding, comprehensive childcare management software is perfect for recordkeeping, billing, accounting, and a host of other functions related to the business of childcare. [Read more →]

Daycare Manager Pro

Daycare Manager Pro

This daycare software manages most of your basic daycare business stuff like billing and attendance. And at 50 bucks it’s probably about the most inexpensive daycare software on the market.

Try Daycare Manager Pro Risk Free. [

5 Childcare Authorization Forms Your Daycare Absolutely Must Implement

Each daycare business has its own individual policies and procedures. However all daycare businesses must employ standard childcare authorization forms in order to protect the children in their care as well as their daycare employees. There are 5 simple authorization forms that all daycares must implement:

  1. Childcare Pick-up Authorization: Each parent or guardian must complete and sign a childcare authorization form for each child in your care. This form lists the names of all persons authorized to pick up the child. It details the name of the adult(s), their date of birth, their relationship to the child, and their contact information (address and home, work, and cell phone number). The form should also include a statement that says “Under no circumstances will my child be released to anyone other than the individuals named above, without prior written authorization”.
  2. Field Trip or Activity Permission Slips: The field trip or activity authorization form, gives the children in your care permission to leave the facility or participate in a special activity that is outside of the normal daily routine. The field trip consent form should contain the location of the activity, the date and time of the activity, the mode of transportation involved (walking, car, bus etc.).  The field trip consent form should be signed by the daycare provider and the parent or guardian. It should also include a statement similar to: “I understand that the center will take every precaution and care to insure my child’s safety. Adults who will provide proper supervision and will exercise every precaution to avoid accidents, in accordance with the state licensing regulations will accompany visiting groups”.
  3. Emergency Medical Authorization: The emergency medical authorization form gives you permission for a child to be treated by a licensed physician in the event of a medical emergency. Along with specifics of the care the parent’s will authorize,  the form should include the child's physician, the physician's contact information, the preferred hospital, the hospital address and phone number, the medical insurance information, the date of the child’s last tetanus (or DPT), and any allergies.
  4. Permission to Administer Medication: Before administering prescription medication to the children in your care, you must have parents complete and sign a permission to administer medication form. This form  should detail the name of the caregiver authorized to give medication, the prescribing physician,  the name of the medication, the dosage, the dosage times, the date to discontinue administration of the medication, the route (oral, through the nose, etc.), storage conditions, and any special instructions. It should also include a space to note the disposition of the leftover medication (returned to parent or discarded), and the date discarded or returned.
  5. Permission to Photo: Photography of the children in your care requires parental permission. The permission to photo authorization form should include the different types of use and the option for the parent to approve or deny each type. The types of photography use include still photography to be given to current clients, photographs in bulletin boards or scrapbooks to be shown to prospective clients, photographs to be used on your daycare business’ website, or still photos in promotional materials. The permission to photo authorization should also include the statement: “I understand that it is my responsibility to update this form in the event that I no longer wish to authorize one or more of the above uses. I agree that this form will remain in effect during the term of my child’s enrollment”.

Daycare authorization forms keep the children in your care safe and limit your liability as a daycare provider. Who needs or wants an ugly lawsuit on their hands? You don’t need to create these forms by hand. The use of daycare information management software allows easy access to customizable and printable authorization forms, saving daycare administrators time and effort.

Five Disasters Your Daycare Isn’t Prepared For

And How One Simple Tool Could Save You, Your Business and the Children in Your Care

Your daycare business should provide a safe, nurturing environment for young children. As a daycare business owner, even though you may take great pride in providing quality care, there are situations that are beyond your control.  Accidents and disasters that occur at daycare can be devastating to your daycare business.  Unexpected tragedies can lead to lawsuits as well as a bad reputation for daycare business. [Read more →]

How to Create Daily Reports for Your Childcare Business

The daily report is critical not only to your daycare business for administration purposes, but it also improves customer satisfaction. It helps childcare providers keep track of the ups and downs of the day and alerts them to any issues that may have otherwise been overlooked. For parents, the daily report helps keep the lines of communication open with the childcare provider and gives them insight into how their child is behaving when they aren’t around. Parents also appreciate daily reports because they help them become aware of behavioral issues allowing them to work on relevant issues at home in conjunction with the childcare provider. [Read more →]