How to Create Daily Reports for Your Childcare Business

The daily report is critical not only to your daycare business for administration purposes, but it also improves customer satisfaction. It helps childcare providers keep track of the ups and downs of the day and alerts them to any issues that may have otherwise been overlooked. For parents, the daily report helps keep the lines of communication open with the childcare provider and gives them insight into how their child is behaving when they aren’t around. Parents also appreciate daily reports because they help them become aware of behavioral issues allowing them to work on relevant issues at home in conjunction with the childcare provider.

Daily Report for Infants

A daily report for infants should contain the following information:

  • The time your child was dropped off and picked up (and by whom)
  • What the child ate for lunch breakfast and snacks
  • How many bottles were consumed, how many ounces were consumed, and at what time
  • How many bowel movements the child had and if they were normal, loose, or hard.
  • Naptimes
  • Medicine given, times. and amount
  • Any milestones the child reached
  • Anything out of the ordinary you  may have noticed such as a runny nose, congestion, cough, diarrhea, temperature, rash, cough, or any bruises or marks
  • The time  the child was last fed and changed
  • Items you need the parent to bring (diapers, art supplies, permission slips, etc.)
  • Any special notes or comments to the parent

Daily Reports for Toddlers

Daily Report for a toddler should include:

  • Sign-in and sign-out times along with who dropped off and picked up the child
  • Some indication of the child’s disposition that day. It should describe his or her behavior or mood. Was he or she happy, cooperative, quiet, teary?
  • Mealtime details: It should briefly state what the child ate for breakfast, lunch, and snacks. For infants, the report should detail bottle feeding times and ounces consumed.
  • Nap schedule and any relevant comments about naptime
  • Toileting details: If the child is still in diapers, how often the diaper was changed. If the child is in the process of being potty trained, note if the child has soiled himself and when.
  • Notes about any special activities they did that day. This may include special things the child did for himself. For instance, if you notice that the child follows directions well, ties his shoes, or displays good manners, these notes would go here.
  • Notes or notices regarding concern for behavioral issues such as biting, fighting, anxiety, or withdrawal
  • Items you need the parent to bring (diapers, art supplies, permission slips, etc.)

Daily reports, while vital, may be a tedious considering you have to complete one for each child in your care. If you have a large daycare business, this could add up to vast amounts of paperwork. Child care software provides a variety of easily fillable and printable daily reports for infants, toddlers, and preschool aged children,  saving daycare administrators a great deal of time.

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