EZ Care Online

Hi. I’m Carla Snuggs, Daycare feature writer for Suite101.com and a reviewer for Child Care Software Store dot com.

In this video I am going to take you on a quick tour of EZ Care Online, a web-based child care center management and accounts receivables software developed by Softerware, Inc. This software is a great tool for child care businesses, daycare centers, and preschools as it helps them save time and money and become more efficient.

Let’s take a look at some of the outstanding features of EZ Care Online:

The Executive Dashboard

On the Executive Dashboard you will find alerts, tasks, and a revenue summary. Key metrics and aged accounts are also displayed on the executive dashboard. The dashboard allows managers to stay on top of critical performance indicators which are based on their own parameters. The indicators are red, green, yellow, or flashing.

From the Executive Dashboard you can access family, student, and instructor records, and transactions. You can also create reports, and manage classes. From the main dashboard you can quickly access the User Guide, and video help.

Families

The Families tab allows you to register, search for, and list families. You can quickly access their records. Within the family records you have quick access to enrollment, financial information, and you can post fees and apply payments. You can also send emails directly from the family record. This saves time and money.

Students

You can select students from amongst a list of all students or a list of active students. You can also perform a quick search for a particular family or student. Once in the student list, you can select a student and access their well detailed records. These records store information about each child’s classes, medical information, skills, measurements, absences, and any miscellaneous information is easily filled and retrieved.

Classes

The Classes tab provides you with the tools necessary to organize all of your classes and store and retrieve lesson plans. Here you can keep track of class schedules and waitlists as well as view and print daily, weekly, and monthly schedules in detail. This is another time saving feature that is indispensable for demanding childcare businesses.

Events

Under the Events tab, users will find everything they need to manage events like parent-teacher meetings, birthdays, field trips, or any other event. You can also set up and control online registration for events if necessary.

Transactions

The Transactions function handles group transactions and batch E-payments. Here you can also post annual, late, and tuition fees.

Reports

Under Reports you will see a wealth of easily printable reports. This feature allows you to create all sorts of reports. It is a cinch to create everything from attendance and absence reports, enrollment history, statements and email lists. You can even create a QuickBooks report of fees paid daily totals. Childcare businesses can be hectic and these reports help keep childcare businesses organized and help increase efficiency.

What I like about EZ Care Online:

  • Value and convenience. Because EZ Care Online software is web-based there is nothing to download. You can register quickly online and get started immediately. There is a free 30-day trial so that you can test drive the software. The monthly fee is relatively inexpensive and is based upon the number of students and the number of users.
  • Critical alerts are important because they let you stay on top of financial information and class attrition. The minute you log in you can stay abreast of any events that need your attention.
  • E-payments can be made right from the family’s record using bank drafts or electronic funds transfer. Also EZ Care Online can interface with any credit card merchant account therefore using EZ Care Online for e-commerce saves childcare businesses money in the long run.
  • EZ Care Online’s Customer support is great. You can access support right within the software. They strive to get your question answered within two business hours. In addition, they have excellent software tutorial videos that can walk you through most functions.
  • The Parent Portal allows parents to log into the software with their own user ID and password. They can then receive personalized announcements, view schedules and statements, make payments, and update vital information. This is a timesaving and money saving feature for both childcare businesses and parents. When parents can log in and make payments online, it increases the timeliness of payments and as well reduces mailing costs

While EZ Care Online allows users to upload photos of the child, it is missing the capability to upload pictures for parents, guardians, and other contacts authorized to pick up the child. This is an important child safety feature that I would have appreciated.

Overall:

I would absolutely purchase this software. It is difficult to find software out there that manages both childcare business’ financial affairs and customer records and is at the same time uncomplicated and straightforward. The Executive Dashboard is highly ordered and efficient and the interface is user friendly and very intuitive. EZ Care Online really seems to support businesses of every size and it is the type of software that would definitely grow with the childcare business. In a nutshell, EZ Care Online saves childcare businesses time and, therefore, money.

ChildcareSoftwareStore.com's Rating: ★★★★½

Visit EZ Care Online

About the Author

Carla Snuggs is a freelance writer from Southern California. She holds a Bachelor of Arts degree in Family and Consumer Science with an emphasis in child development and also holds a Master of Library and Information Science degree.

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