Daycare Information System Plus

Hi. I’m Carla Snuggs, Daycare feature writer for Suite101.com and a reviewer for ChildCareSoftwareStore.com.

In this video I am going to take you on a tour of Daycare Information System Plus, a daycare management software program developed by Childcare Seekers One Stop Pro, Inc.  This software allows child care businesses to easily and effectively manage clients, inventory, finances, and employees.

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Provider Set-Up and Client Registration

  • Provider set-up is virtually painless. You can quickly enter your business information and get started organizing and managing your child care business in no time.
  • The registration function allows you to quickly and easily enroll clients. As well, it leaves no stone unturned in terms of the client information you will need. The General Information form allows you to store information about each child’s history such as allergies, behavioral issues, and eating and sleeping habits or issues.
  • The Medical forms and handy medical release forms which authorize medical treatment in emergencies are extremely detailed. In particular, these types of forms are critical to child safety
  • The Parent Fee Contract forms are great because they allow you to enter your payment terms and other charges that may be incurred like late fee charges and returned check charges. This allows you to easily document your contract terms and eliminates future confusion.
  • The registration section also includes useful forms like Photo Release forms, Transportation Release forms, Swimming Release forms, and Permission to Administer forms, which enhance child safety.

Daily Operations

  • Daily Report sheets are extremely practical for both parents and child care providers. They allow you to keep track of the ups and downs of the day and other important information that can be easily accessed for future reference. You can simply print it out to present to parents at pickup time.
  • The software allows you to create Enrollment Lists and Attendance Reports and easily compile and print data.

Billing

  • The Billing feature allows you to create and print bills by the hour, day, or month, as well as weekly or biweekly. You can also produce just one bill or bills for several children, create your own bill, or use the automatic billing feature. This is definitely a versatile and time-saving feature.
  • Childcare Expense Reports are especially great for family daycare businesses. This feature allows daycare providers to track information like expenditures on toys and office supplies, and allow you to complete detailed and summary reports
  • Income forms allow you to track government funding like funds received from state food programs. There is also a handy W-10 annual income sheet so that both parents and providers can report accurate info to the IRS.
  • All of the accounting features help daycare businesses stay on top of their financial information and you don’t have to be an economic genius to do so.

Inventory Systems

  • Inventory and Supply Lists help manage the status of items like toys, office equipment, and subscriptions. This is a big help when you need to reorder items as well as record and replace damaged or stolen items. Media inventory allows you to keep track of books, software, movies, etc.

Miscellaneous Forms

  • The software includes additional critical forms necessary to manage daycare businesses like Injury and Accident reports, Permission slips, Sign It/Out logs, Sheets for Substitute Providers, Prescription Authorization forms, and forms that allow you to report child abuse and neglect. These forms are also critical to child safety.
  • There are daily and weekly schedule forms and schedules forms available for both toddler and infants. This not only helps parents prepare for the week ahead but also allows both parents and providers to keep track of trends and habits which may be the result of scheduling.

What I like about Daycare Information System Plus is that…

  • The software is very easy to download and is overall very user friendly. The interface is colorful and navigating it is as easy as click, point, fill, and save or print.  It’s extremely easy to tab through entries and input data. As well, retrieving, sorting, and printing data is a breeze. There is also a note pad on each page which allows you to insert additional data not included on the form.
  • The software allows you to create, organize, and store both critical AND fun information all in one place so that it is easily accessible and fillable. This is important because the business of daycare requires the ability to multitask.
  • Clearly, using this software will enhance your ability to be efficient and accurate.  Once you have entered client information, filling out additional forms for the client is a snap because previously entered information is auto-filled once you enter the client number.
  • A handy rolodex remains on every page of the software allowing you quick access to client information at all times.
  • The forms are versatile. They actually take into account that you may have both toddlers and infants in your care and that their needs differ.

A few things I think could use improving:

  • A few updated functions like being able to upload or scan identification info.
  • When you change the enrollment status to inactive on the enrollment forms it doesn’t change the status on ALL of the forms.
  • I would like to have seen additional forms like payment receipt forms to give to parents, staff application and hours worked logged (Even if the business is small, say 1 or 2 employees, the records come in handy)  and policy forms.

Overall:

I would definitely invest in Daycare Information System Plus as it is a great, cost efficient way to enhance a daycare business. The forms supplies are comprehensive, making it a one-stop solution for information management. Having the ability to manage and organize your business’ information keeps children safe and your business running smoothly and this software accomplishes just that.

ChildcareSoftwareStore.com's Rating: ★★★★☆

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About the Author

Carla Snuggs is a freelance writer from Southern California. She holds a Bachelor of Arts degree in Family and Consumer Science with an emphasis in child development and also holds a Master of Library and Information Science degree.

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One Response to “Daycare Information System Plus”

  1. I recently upgraded my OS on my computer. I cannot load my DISPlus because the disc I have does not work with WIN 7. Can I get an upgrade for my new system?

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