5 Simple Changes You Can Make Today That Could Cut 30 Hours a Month Off Your Administration Time

Administrative duties can be time consuming and monotonous.  Countless hours can be spent accessing, sorting, calculating, and reporting information, but it is easy to shave hours off of your administration time. Invest in childcare software to automate the following tasks:

  1. Management of client records and business information: Daycare software shaves hours off of your administration time. Once you have entered family and business information, the records remain highly organized allowing efficient retrieval for reports and billing functions. Within the family records you have quick access to enrollment and financial information and you can post fees and apply payments. You can also send emails directly from the family record. This saves both time and money.
  2. Billing and Payment functions: Using childcare software, you can automatically bill clients and process tuition payments online with credit cards or bank account information. The software creates and maintains an accurate ledger for accounts receivable and billing functions. This allows you to easily track all charges and payments for clients. Batch charges and batch postings of tuition payments save loads of time, since groups of clients are billed at once. Most daycare software systems automatically send out reminder notices. Within the reminder email, clients can pay with a few clicks of the mouse.  This not only helps increase your business’ efficiency but minimizes data entry for the client.
  3. Creating Reports:  All daycare businesses must generate critical reports for business purposes, for parents, and for lending institutions.  Childcare software organizes data, and then automatically computes and  creates  the reports you need most: Tuition reports, attendance reports, year-end tax information, teacher schedules, expense reports, attendance reports, roll call sheets, sign in and out reports, emergency activity reports, accident reports, immunization reports, and daily schedule reports. In addition, daycare businesses can easily create customizable reports for each customer which helps businesses run more effectively.
  4. Manage Supplies and Inventory: Waste no more time keeping track of supplies and inventory. Childcare software easily organizes and manages your daycare supplies, descriptions of products, manufacturer and warranty information. Inventory and supply lists help you manage the status of items like toys, office equipment, and subscriptions. This is a huge timesaver when you need to reorder items as well as record and replace damaged or stolen items.
  5. Employee Data Management: Daycare software reduces administrative work by maintaining precise employee records.  It manages employees’ hours worked, vacation time, time spent in training, and sick time. Childcare software also generates employee reports such as schedules, earnings, and withholdings summaries, along with weekly sign in and sign out forms. Employee immunization reports help manage immunization summaries and reminders. This keeps children safe and your business compliant with state laws. Daycare management software allows you to create batches of payroll checks, time cards, and receipts, which is yet another time saving feature.

Instead of investing countless hours doing boring paperwork, invest in daycare software and let it handle the busywork for you, saving you time and your business money.

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